Strategic Priorities and Policy Committee

That the following actions be taken with respect to the 3rd Report of the Governance Working Group from its meeting held on July 27, 2023: a) the following actions be taken with respect to the draft Council Members' Expense Account Policy: i) that section 4.2, part c), item vi BE AMENDED to read "advertising, in the manner deemed appropriate by the Member to extend greetings"; ii) that section 4.2, part c), item vii BE AMENDED to read "expenses related to ward matters, including such expenses as: neighbourhood or constituent meetings, notices, printing, and other engagement opportunities deemed appropriate by the Member;" and; iii) the balance of the draft Council Member's Expense Account Policy BE REFERRED to the next meeting of Governance Working Group for further discussion; it being noted that an update to the transportation allowance in 4.2c) ix A. will come forward at a future meeting of Governance Working Group (GWG) for consideration; b) the Verbal Update on the Appointment of Deputy Mayor Policy from the City Clerk BE RECEIVED and that the City Clerk BE DIRECTED to bring forward a report on Strong Mayor legislation to a future meeting of Governance Working Group; and c) clauses 1.1, 2.1, 4.1, 4.4 and 4.5 BE RECEIVED.

That, on the recommendation of the Deputy City Manager, Social and Health Development, that the following Actions be taken; a) the August Progress Update – Health & Homelessness Whole of Community System Response Report BE RECEIVED for information; b) a one-time Single Source contract agreement with Ark Aid Mission Services in the total estimated cost of $130,000., to support continued services at 696 Dundas from 2:30pm-9:30pm daily from August 1, 2023, through September 30, 2023, BE APPROVED; c) a one-time contract amendment agreement to Canadian Mental Health Association (CMHA) at a total estimated cost of $70,000. to support the Coffee House drop-in program with additional evening hours per day from August 1, 2023, through September 30, 2023, BE APPROVED; d) a one-time contract amendment of existing agreements to London Cares for the continuation of service provision in Encampment Service Depots for a six (6)-week extension from August 14, 2023, to September 30, 2023, the total estimated cost of $52,000, BE APPROVED as follows: i) for food total estimated cost $42,000; ii) for water total estimated cost $5,000; iii) for comfort stations total estimated cost $5,000; e) the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and, f) the approval given herein BE CONDITIONAL upon the Corporation amending a Purchase of Service Agreement;

That part b) of the recommendation BE AMENDED to read as follows: "b) a one-time Single Source contract agreement with Ark Aid Mission Services in the total estimated cost of $260,000., to support continued services at 696 Dundas from 2:30pm-9:30pm daily from August 1, 2023, through December 1, 2023, BE APPROVED;"

That part b) BE AMENDED to read as follows: "b) further work with those partners to undertake the processes to stop this practice, including the development of proper levels of funding by the senior levels of government for adequate homelessness and supportive housing services, and appropriate consequences for organizations or individuals found to be engaging in such activities;"

That the motion BE AMENDED by adding the following new part d): "d) that the Civic Administration BE DIRECTED to provide to the appropriate standing committee the existing data that is available with respect to this matter, including the reliability of the information;"

Motion to approve part a) of the amended motion:

Motion to approve part b)

Motion to approve part c)

Motion to approve part d), and the "it being noted portion of the clause"

That Councillor S. Trosow BE APPOINTED to the Museum London Board of Directors for the term ending November 14, 2026.

That the following actions be taken with respect to the Old East Village Business Improvement Area: a) the resignations of Kimberly DeSousa, Libro Credit Union and John Young, East Village Market BE ACCEPTED; and, b) Caileigh Robson, Libro Credit Union BE APPOINTED to the Old East Village Business Improvement Area for the term ending November 14, 2026; it being noted that the Strategic Priorities and Policy Committee received a communication dated July 26, 2023 from M. Drangova, Board Chair and J. Pastorius, General Manager, Old East Village BIA with respect to this matter.

That the following individuals BE APPOINTED to the Hamilton Road BIA for the term ending November 14, 2026: Councillor H. McAlister Shahin Kardan, Vice Chair, Apollo Pizza and Wings Gursharan Singh, Baked Bites Dan Martens, Western IT Naz Tilva, Sak's Variety Store Rick Pinheiro, Pinheiro Realty it being noted that the Strategic Priorities and Policy Committee received a communication dated August 9, 2023 from C. Luistro, Executive Director, Hamilton Road BIA with respect to this matter.

That the Strategic Priorities and Policy Committee convenes In Closed Session to consider the following: 6.1 Personal Matters / Identifiable Individual A matter pertaining to an identifiable individual; employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. 6.2 Solicitor/Client Advice Advice that is subject to solicitor-client privilege, as it relates to the Health and Homelessness Whole of Community System Response and future operation of the Hubs.

That the following closed session BE ADDED to item 6: Advice that is subject to solicitor-client privilege, as it relates to the Health and Homelessness Whole of Community System Response and future operation of the Hubs.

That the meeting BE ADJOURNED.