Infrastructure and Corporate Services Committee

That Consent Items 2.1 to 2.13 BE APPROVED with the exception of items 2.2, 2.3, and 2.10

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law, as appended to the staff report dated December 8, 2025 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on December 16, 2025, to approve the Fiscal Agents Service Agreement (Schedule “1”) with CIBC World Markets Inc., National Bank Financial Inc. and RBC Dominion Securities Inc., and to authorize the Mayor and City Clerk to execute the agreement.

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of Upper Thames River Conservation Authority (UTRCA) for the following projects: a) Upper Thames River Conservation Authority (UTRCA) BE APPOINTED to complete surface water monitoring of Dingman Creek through a three-year flow monitoring program (2025-2027) and one-year water quality monitoring program (2025) in accordance with the estimate, on file, at an upset amount of $310,450 and $106,050, excluding HST, in accordance with Section 13.1,13.2, & 13.3 iii(a) of the City of London’s Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated December 8, 2025 as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following report on the Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System BE RECEIVED for information.

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Toloczko Municipal Drain: a) a reassessment of the schedule of costs BE TAKEN to allow for future maintenance of the drain; and b) Mike DeVos P. Eng. of Spriet Associates London Limited BE APPOINTED under section 76 of the Drainage Act.

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Holtby Municipal Drain Reconstruction: a) the Engineering Report, appended to the staff report dated December 8, 2025 as Appendix 'A', prepared by Spriet Associates London Ltd., Consulting Engineers for the re-construction of the Holtby Drain 2025 BE ADOPTED; and it being noted the notice of the public meeting was provided in accordance with the provisions of Section 41 of the Drainage Act; and b) the proposed by-law, as appended to the staff report dated December 8, 2025 as Appendix 'B', BE INTRODUCED and BE GIVEN two readings at the Municipal Council meeting to be held on December 16, 2025 to authorize the construction of the Holtby Drain project, it being noted that the third reading of the by-law for enactment would occur at the Council meeting after holding of the Court of Revision in connection with the project.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to Greenway Sanitary Model Calibration: a) WSP Canada Inc. BE APPOINTED to carry out consulting services to complete the Greenway Sanitary Model Calibration at an upset amount of $245,465.00, excluding HST, in accordance with Section 15.2(e) of the City of London’s former Procurement of Goods and Services Policy; b) the financing for this purchase BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated December 8, 2025 as Appendix ‘A’; c) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated December 8, 2025 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on December 16, 2025 for the purpose of amending the Traffic and Parking By-law (PS-114).

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the procurement of Road and Parks Operations Equipment: a) approval BE GIVEN to exercise the Limited Tendering provisions and Cooperative Purchasing in accordance with section 13.3 iii (a) and (e), and 20.0 of the Procurement of Goods and Services Policy; b) the Cooperative purchasing negotiated pricing BE ACCEPTED to purchase two (2) Ravo 5i Street Sweepers and two (2) Ravo R2 Compact Sweepers for a total estimated price of $1,420,804.04 (excluding HST) from Cubex in Brantford Ontario, through Canoe Procurement (RFP#093021-FAY); c) Limited Tendering negotiated price BE ACCEPTED to purchase one (1) Energreen ILF Alpha Mower for a total estimated price of $714,047.40 (excluding HST) from Colvoy Equipment in Courtland Ontario; d) Limited Tendering negotiated price BE ACCEPTED to purchase four (4) Asphalt Recyclers for a total estimated price of $187,532.40 (excluding HST) from Heat Design Equipment Inc. in Kitchener Ontario; e) the financing for this purchase BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated December 8, 2025 as Appendix ‘A’; and f) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

That the Pollution Prevention and Control Plan Update Study Executive Summary, as appended to the staff report dated December 8, 2025 as Appendix ‘A’, BE REFERRED to Civic Administration to report back to the Infrastructure and Corporate Services Committee by the end of Q1 2026 with a summary of alternative strategies as well as Civic Administration's recommendation.

That the motion BE AMENDED in part a) to delete the word "ACCEPTED" and replace it with "RECEIVED".

That the motion BE AMENDED to add a new part that reads as follows: d) that Civic Administration BE DIRECTED to report back to the Infrastructure and Corporate Services Committee with the public engagement comments received after the Pollution Prevention and Control Plan Update Study Report public 30-day review period.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Cross City Feedermain Condition Assessment: a) the contract value for Pure Technologies Ltd. BE APPROVED, in the amount of $693,827.88, excluding HST, in accordance with section 13.3 iii) (a) of the Corporation of the City of London’s Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated December 8, 2025 as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the purchase of waste receptacles from Joseph Adamou Steelworks: a) the Civic Administration BE AUTHORIZED to pay the invoices from Joseph Adamou Steelworks for the purchase of 140 waste receptacles, totaling $266,400 (HST excluded); b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated December 8, 2025 as Appendix ‘A’; and c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this procurement.

That the Civic Administration BE DIRECTED to review and report back to the Infrastructure and Corporate Services Committee (in Q2 2026) on the following: a) the feasibility of allowing small businesses and nonprofit organizations to bring their recycling materials to the City’s EnviroDepots, including: i) any limits or restrictions that would apply to the quantity of materials accepted; and ii) options to waive or offset fees for small businesses and nonprofits (e.g., through a pass or permit system); and b) the feasibility of providing green bin organics collection for small businesses and nonprofits located along residential collection routes, as a potential offset for the new recycling collection fees: it being noted that this service would reduce the volume of organics going to landfill; it could lower garbage tipping fees for small businesses; and it aligns with Council’s recent approval to collect food waste from nonprofit and faith-based organizations; it being further noted that the Infrastructure and Corporate Services Committee received a communication dated November 20, 2025 from Councillor S. Franke and Mayor J. Morgan, a communication dated November 21, 2025 from D. Swaenepoel, Executive Pastor, newhope Community Church and a communication dated December 3, 2025 from T. MacMillan, Owner, Quarter Master Natural Foods with respect to this matter.

That the meeting BE ADJOURNED.