Corporate Services Committee

That Consent Item 2.1 BE APPROVED.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the report dated August 14, 2024, “RFT-2023-177 - City Hall Front Entrance Canopy Repairs and Remediation - Contract Amendment”: a) the contract with Tradition Construction Inc. BE INCREASED by $75,000.00 to $413,700.00 (excluding HST) to complete the required unforeseen work associated with the Front Canopy Repairs, in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; b) the financing for this assignment BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report as Appendix "A"; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment; and d) the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations.

That the Civic Administration BE DIRECTED to report back to a future meeting of the Corporate Services Committee on the potential for, and considerations related to an updated Property Tax Deferral Program for low-income seniors and low-income persons with disabilities, including the following within the report: a) a review of provisions from the City of Ottawa’s Tax Deferral Program and other similar programs at other municipalities, including: i) initial and ongoing eligibility requirements; ii) repayment requirements; and iii) applicable interest rates and program rules; and b) an analysis of the financial implications of adopting a Property Tax Deferral Program for the City of London including deferred revenue and additional staffing costs; it being noted that Corporate Services Committee received a communication dated August 2, 2024 from Councillor S. Trosow, and a communication dated August 8, 2024 from K. M. Pagniello, Executive Director and Lawyer and M. Laliberte, Staff Lawyer, Neighbourhood Legal Services with respect to this matter.

That notwithstanding the Council approved Surplus/Deficit Policy, the following actions be taken: a) the Civic Administration BE DIRECTED to transfer $3,000,000 from the Community Investment Reserve Fund to the Operating Budget Contingency Reserve (OBCR) to support a $1,000,000 tax-levy reduction in each of the 2025, 2026, 2027 Annual Budget Updates; and b) the Mayor BE REQUESTED to include the $1,000,000 dollar annual decrease in his 2025, 2026 and 2027 Annual Budget Updates; it being noted that the Corporate Services Committee received a communication dated August 2, 2024 from Councillors C. Rahman and J. Pribil and a communication dated August 12, 2024 from AM Valastro with respect to this matter.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the procurement of a replacement heating system for the J Allyn Taylor building (Single Source # SS-2024-277): a) in accordance with Sections 14.4(d) and 14.4(e) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to engage CIMCO to design, supply and install a suitable heating system and related auxiliary equipment; b) the financing for this project BE APPROVED as outlined in the Source of Financing report, as appended to the staff report dated August 14, 2024 as Appendix “A”; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment; and d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations.

That notwithstanding previous Council direction restricting the use of the Tourism Infrastructure Reserve Fund for investment in public owned facilities and resources, the Civic Administration BE DIRECTED to allocate up to $400,000 from the Municipal Accommodation Tax fund to the Grand Theatre for the specific purpose of addressing an emergency retrofit of its heating and climate control system, it being noted that the Corporate Services Committee received a communication dated August 8, 2024 and heard a verbal presentation from L. Hansen, Executive Director, Grand Theatre with respect to this matter. Yeas: (6): H. McAlister, P. Cuddy, S. Stevenson, C. Rahman, P. Van Meerbergen, and Mayor J. Morgan

That the delegation request from L. Hansen BE APPROVED to be heard at this time.

That the Corporate Services Committee convenes In Closed Session to consider the following: 6.1 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 6.3 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining t

That the meeting BE ADJOURNED.