Corporate Services Committee

That Consent Items 2.1 to 2.8 BE APPROVED, excluding Item 2.5.

That, on the recommendation of the Deputy City Manager, Finance Supports, the 2022 Investment Portfolio Report, providing a summary of the performance of the City of London’s investments, BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Finance Supports, the report dated July 17, 2023, entitled “Elected Officials and Appointed Citizen Members 2023 Remuneration” BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report and source of financing for purchase orders issued under Section 14.2 of the Procurement of Goods and Services Policy BE RECEIVED with respect to the Forestry Operations emergency procurement in response to storm damaged trees in May 2022 at a total price of $209,143 (HST excluded).

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed Delegation of Authority by-law as appended to the staff report dated July 17, 2023 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to: a) delegate the authority to bind the Corporation of the City of London to members of Civic Administration in a specific list of circumstances; and, b) authorize the execution by the applicable delegated member of the Civic Administration of any contract, agreement or other documents, as required, to give effect to the delegated decision, as indicated in Appendix "A".

That, on the recommendation of the City Clerk, and in response to the request of the HMCS Prevost, the HMCS Prevost BE AUTHORIZED to exercise its previously granted Freedom of the City of London on Saturday, September 23, 2023, to mark the Centennial of the Naval Reserves.

That, on the recommendation of the City Clerk and in accordance with Council’s City of London Days at Budweiser Gardens Policy, the request from the United Way Elgin & Middlesex to host the annual Stairclimb on November 2, 2023, BE APPROVED as a City of London Day at Budweiser Gardens.

That the communication dated July 17, 2023 from Councillor A. Hopkins regarding the Update on Association of Municipalities of Ontario Board Advocacy BE RECEIVED.

That the following actions be taken with respect to the Community Advisory Committees: a) the following individuals BE APPOINTED as Voting Members to the Animal Welfare Community Advisory Committee for the term ending February 2024:  Nicole Karsch  Steve Ryall and b) the City Clerk BE DIRECTED to have the application for the Animal Welfare Community Advisory Committee remain on the City website in order to receive additional applications for appointment.

That the consideration of appointments to the Community Advisory Committee on Planning BE FORWARDED to the Municipal Council for a decision; it being noted of the following voting record from the Corporate Services Committee: Ambrogio - 4 votes Dohil - 4 votes Danalynn - 2 votes Gard - 2 votes

That the following individuals BE APPOINTED as Voting Members to the Environmental Stewardship and Action Community Advisory Committee for the term ending February 2024:  Becca Amendola  Russell Duvernoy  Amy Ford  Mary Ann Hodge  Allison Pert

That the consideration of appointments to the Integrated Transportation Community Advisory CommitteeBE FORWARDED to the Municipal Council for a decision; it being noted of the following voting record from the Corporate Services Committee: Poirer - 4 votes Issa - 3 votes DeGroot - 2 votes Pfeffer - 2 votes

That items 4.2 to 4.4 BE APPROVED. 4.2 Application – Issuance of Proclamation – Blood Cancer Awareness Month – Leukemia and Lymphoma Society of Canada That based on the application dated June 30, 2023 from Leukemia and Lymphoma Society of Canada-London Ontario, the month of September 2023 BE PROCLAIMED Blood Cancer Awareness Month-Leukemia and Lymphoma Society of Canada. 4.3 Application - Issuance of Proclamation – Arthritis Awareness Month That based on the application dated July 6, 2023 from Arthritis Society Canada, the month of September 2023 BE PROCLAIMED Arthritis Awareness Month. 4.4 Issuance of Proclamation - Freedom of the City That based on the application dated July 6, 2023 from His Majesty's Canadian Ship (HMCS) Prevost, September 23, 2023 BE PROCLAIMED Freedom of the City.

That based on the application dated July 5, 2023 from Coaches Association of Ontario with respect to the National Coaches Week, the proclamation request BE RECEIVED; it being noted that the City Clerks Office will follow up on the application, in advance of the Council meeting of July 25, 2023.

Motion to approve part b) That the following items, related to the Council Policy Manual Review 2023, BE REFERRED to the Governance Working Group for consideration: b) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices C1 to C49, to make the specified amendments to the following Council Policies: 1. Accountability & Transparency to Public Policy 2. Assessment Growth Policy 3. Assumption of Works and Services 4. Audio Recording of Municipal Council and Standing Committee In Closed Session Meetings Policy 5. Benefits for Survivors of Employees Killed on the Job 6. Capital Budget and Financing Policy 7. Child Care Policies 8. City of London Records Management Policy 9. City-Owned Residential Properties 10. Collective Bargaining Activities 11. Community Arts Investment Program 12. Corporate Asset Management Policy 13. Corporate Plaques and Recognitions Policy 14. Corporate Sponsorship and Advertising Policy 15. Debt Management Policy 16. Dedication of Fire Stations 17. Demolition Control 18. Employee Service Recognition Program 19. Financial Assistance for Program Activity Fees 20. Grants to Centennial Hall 21. Hiring of Employees Policy 22. Investment Policy 23. Land Dedication 24. Lessee Protection and Non-Competitive Clauses 25. Mayor - Contracted Staff 26. Mayor's New Year's Honour List Policy 27. Members of Council Public Registry Declaration of Interest 28. Multi-Year Budget Policy 29. Naming Renaming or Dedication of Municipal Property,

Motion to approve part c) of the above-noted referral motion: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 , to repeal the following Council Policies: 1. Athletic Travel Grants 4. Enforcement of City Personnel Policy 7. Landing of Helicopters Policy 8. Protocol for Unapproved Aboriginal Burial Sites 9. Siting of Cannabis Retail Stores in London.

Motion to approve part a) of the report recommendation: That, on the recommendation of the City Clerk, the following actions be taken with respect to the “Policy for the Establishment and Maintenance of Council Polices”: a) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices B1 and B2 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to provide for the following new Council Policies: 1. Anti-Racism and Anti-Oppression Policy 2. Municipal Compliance Service

That the following from part c) BE APPROVED: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies: 2. City of London Race Relations Anti Racism Policy (to be replaced by Anti-Racism and Anti-Oppression Policy) 3. Diversity and Inclusion Policy for the City of London (to be replaced by Anti-Racism and Anti-Oppression Policy) 5. Gender Equity in Recreation Services 6. Inclusion in Recreation Facilities, Parks and Services

That the following from part c) BE APPROVED: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies: 1. Athletic Travel Grants Yeas: (4): S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira Absent: (2): H. McAlister, and Mayor J. Morgan

That the following from part c) BE APPROVED: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies: 4. Enforcement of City Personnel Policy

That the following from part c) BE APPROVED: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies: 7. Landing of Helicopters Policy

That the following from part c) BE APPROVED: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies: 8. Protocol for Unapproved Aboriginal Burial Sites

That the following from part c) BE APPROVED: c) the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies: 9. Siting of Cannabis Retail Stores in London.

That the Corporate Services Committee convenes in Closed Session to consider the following: 6.1 Labour Relations/Employee Negotiations A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation. 6.2 Solicitor-Client Privileged Advice A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

That the meeting BE ADJOURNED.