Strategic Priorities and Policy Committee

That items 2.1 and 2.3 BE APPROVED.

That, on the recommendation of the City Manager, the following actions be taken with respect to the Community Diversity and Inclusion Strategy (CDIS): a) the report on the progress and conclusion of the Community Diversity and Inclusion Strategy BE RECEIVED for information; and, b) the Priority Working Group Members and the Leadership Table BE THANKED for their time and effort in leading the Community Diversity and Inclusion Strategy.

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, with the concurrence of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to a Single Source Award Recommendation: a) a single source procurement in accordance with s. 14.4(e) of the Procurement of Goods and Services Policy BE APPROVED to Indwell Community Homes to deliver a Supportive Housing Model pilot project at 403 Thompson Road for a term commencing June 15, 2023, through to December 31, 2025, with the option to extend for four (4) additional one (1) year terms, at an annual operating fee of up to $1,164,000 and initial one-time onboarding expenses of up to $490,000; such onboarding expenses include the one-time capital costs of $158,918 to operationalize the building to provide for the programs, services, and delivery method associated with the proposed Supportive Housing Model; b) funding for the initial one-time onboarding capital costs referenced in part a), above, BE APPROVED, as outlined in the Source of Financing Report, as appended to the staff report dated May 30, 2023 as Appendix "A"; c) the Deputy City Manager, Planning and Economic Development and the Deputy City Manager, Social and Health Development BE AUTHORIZED to jointly approve and execute a Municipal Purchase of Service Agreement with Indwell Community Homes and the Housing Development Corporation for the operation of 403 Thompson Road and the initial onboarding

That the following actions be taken with respect to the 2022 Climate Emergency Action Plan Progress Report, dated May 30, 2023: a) the above-noted report BE RECEIVED; and b) the Civic Administration BE DIRECTED to include the following specific actions as part of the implementation of the Climate Emergency Action Plan (CEAP): i) develop and deliver CEAP training to all current and future staff through the onboarding and continued learning processes in a manner consistent with current internal learning and development programs (e.g., Anti-Racism, Anti Oppression) to ensure that all staff members understand how to align their work to CEAP outcomes and make changes in their everyday routine work to align with targets; ii) bring a CEAP update to SPPC twice a year; a comprehensive progress report in May and an update report in the fall; iii) develop a Net-Zero Emission Plan for Corporate Assets to ensure Fleet & Facilities can achieve 2045 corporate targets subject to the approval of appropriate funding in the 2024-2027 Multi Year Budget; iv) ensure that asset management projects such as retrofits, replacements, renewals, and rehabilitations of City infrastructure make significant and visible efforts to be in line with net zero emission 2045 corporate targets, consistent with CEAP Area of Focus 7, 6a and 6b, while the plan noted above is being developed subject to the approval of appropriate funding in the 2024-2027 Multi Year Budget.

Motion to approve part a) That the following actions be taken with respect to the 2022 Climate Emergency Action Plan Progress Report, dated May 30, 2023: a) the above-noted report BE RECEIVED; and

Motion to approve part b) b) the Civic Administration BE DIRECTED to include the following specific actions as part of the implementation of the Climate Emergency Action Plan (CEAP): i) develop and deliver CEAP training to all current and future staff through the onboarding and continued learning processes in a manner consistent with current internal learning and development programs (e.g., Anti-Racism, Anti Oppression) to ensure that all staff members understand how to align their work to CEAP outcomes and make changes in their everyday routine work to align with targets; ii) bring a CEAP update to SPPC twice a year; a comprehensive progress report in May and an update report in the fall; iii) develop a Net-Zero Emission Plan for Corporate Assets to ensure Fleet & Facilities can achieve 2045 corporate targets subject to the approval of appropriate funding in the 2024-2027 Multi Year Budget; iv) ensure that asset management projects such as retrofits, replacements, renewals, and rehabilitations of City infrastructure make significant and visible efforts to be in line with net zero emission 2045 corporate targets, consistent with CEAP Area of Focus 7, 6a and 6b, while the plan noted above is being developed subject to the approval of appropriate funding in the 2024-2027 Multi Year Budget.

That the following actions be taken with respect to the 2022 Annual General Meeting of the Shareholder for the Housing Development Corporation, London (HDC): a) the 2022 Annual General Meeting of the Shareholder for the Housing Development Corporation, London (HDC) BE HELD at a meeting of the Strategic Priorities and Policy Committee on June 20, 2023, for the purpose of receiving the report from the Board of Directors of the Housing Development Corporation, London (HDC) in accordance with the Shareholder Declaration and the Business Corporations Act, R.S.O. 1990, c. B.16; and, b) the City Clerk BE DIRECTED to provide notice of the 2022 Annual Meeting to the Board of Directors for the Housing Development Corporation, London (HDC) and to invite the President and CEO and the Board/Chair to attend at the Annual Meeting and present the report of the Board in accordance with the Shareholder Declaration; it being noted that the Strategic Priorities and Policy Committee received a communication dated May 19, 2023, from M. Feldberg, President and CEO, Housing Development Corporation, London, with respect to this matter.

That the following actions be taken with respect to the communication dated May 30, 2023, from Councillor S. Franke, related to business cases for consideration with the multi-year budget: a) the Civic Administration BE DIRECTED to prepare business cases for the following : i) New Funding, Existing Strategies - Coves Silver Creek Restoration Project; b) the request for a business case for a purchasing natural heritage lands strategy (including compensation requirements for infrastructure projects) BE REFERRED to the Civic Administration in order to report back to the appropriate standing committee with additional scoping details; it being noted that the Strategic Priorities and Policy Committee received a communication dated May 19, 2023 from A. Wasylko, Chair, Board of Directors and M. Miksa, Executive Director, London Cycle Link with respect to bicycle infrastructure.

That the Strategic Priorities and Policy Committee BE RECESSED at this time.

That part b) i), related to the request for a business case for a purchasing natural heritage lands strategy (including compensation requirements for infrastructure projects) BE REFERRED to the Civic Administration in order to report back to the appropriate standing committee with additional scoping details.

Motion to approve a) ii) ii) Invasive Species Management Plan;

Motion to approve a) iii) iii) Climate Emergency Action Plan;

Motion to approve part c) ii) c) Reduction Cases: ii) Reduction in frequency of grass cutting on city property; it being noted that the Strategic Priorities and Policy Committee received a communication dated May 19, 2023 from A. Wasylko, Chair, Board of Directors and M. Miksa, Executive Director, London Cycle Link with respect to bicycle infrastructure.

That the following actions be taken with respect to the London and Middlesex Community Housing: a) the communication dated May 19, 2023 from P. Chisholm BE RECEIVED; b) the resignation of Tammy Brooks from London and Middlesex Community Housing Board of Directors BE ACCEPTED; and, c) the City Clerk BE DIRECTED to advertise in the usual manner to solicit applications for appointment for a tenant position to London and Middlesex Community Housing Board of Directors, with applications to be brought forward to a future meeting of the Strategic Priorities and Policy Committee for consideration.

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to a proposed strategy that sets out potential tools that may assist in reducing core area land and building vacancy: a) the staff report dated May 30, 2023, entitled Core Area Land and Building Vacancy Reduction Strategy BE RECEIVED; b) the City of London Core Area Land and Building Vacancy Reduction Strategy, as appended to the staff report as Appendix “A” BE RECEIVED; c) the strategic initiatives identified in this Strategy that can be addressed through existing budgets BE IMPLEMENTED; d) the Civic Administration BE DIRECTED to submit business cases for strategic initiatives in the Core Area Land and Building Vacancy Reduction Strategy requiring additional investment through the 2024-2027 Multi-Year Budget process; it being noted that some business cases submitted to address other Council priorities may also address, in whole or in part, strategic initiatives of the Core Area Land and Building Vacancy Reduction Strategy. it being further noted that the Strategic Priorities and Policy Committee received a communication dated May 28, 2023 from C. Butler with respect to this matter.

Motion to approve part e) of the clause: e) the above-noted Core Area Land and Building Vacancy Reduction Strategy BE REVISED to include the following: i) for buildings with floor plates that are deemed feasible for conversion to residential use, immediate actions be undertaken to facilitate the quick conversion of these areas; ii) for buildings with floor plates that are not deemed feasible for conversion to residential use; focus on creating spaces for local communities including studios, galleries, rehearsal and other creative spaces, and spaces for pop-up opportunities; iii) vacant lands and other B and C type existing structures, consider potential adaptation of land and buildings to service the targeted uses as enumerated in the Industrial Land Development Strategy (such as R & D, film production, digital games and other digital services);

Motion to approve part f) f) the SPPC hold a Public Participation Meeting to consider the matters in this report and other feedback, and that the meeting be scheduled prior to the commencement of the multi-year budget deliberations;

Motion to approve the remainder of the clause: That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to a proposed strategy that sets out potential tools that may assist in reducing core area land and building vacancy: a) the staff report dated May 30, 2023, entitled Core Area Land and Building Vacancy Reduction Strategy BE RECEIVED; b) the City of London Core Area Land and Building Vacancy Reduction Strategy, as appended to the staff report as Appendix “A” BE RECEIVED; c) the strategic initiatives identified in this Strategy that can be addressed through existing budgets BE IMPLEMENTED; d) the Civic Administration BE DIRECTED to submit business cases for strategic initiatives in the Core Area Land and Building Vacancy Reduction Strategy requiring additional investment through the 2024-2027 Multi-Year Budget process; it being noted that some business cases submitted to address other Council priorities may also address, in whole or in part, strategic initiatives of the Core Area Land and Building Vacancy Reduction Strategy. it being further noted that the Strategic Priorities and Policy Committee received a communication dated May 28, 2023 from C. Butler with respect to this matter.

That the following actions be taken with respect to the 1st Report of the Governance Working Group from its meeting held on May 17, 2023: a) the following actions be taken with respect to the 2024 Standing Committee and Council Calendar: i) the Civic Administration BE DIRECTED to draft a 2024 meeting calendar with the following parameters: A) week 1 - Monday - CPSC - 1 PM Tuesday - CWC - 9:30 AM Planning - 1 PM B) week 2 - Monday - CSC - 1 PM Tuesday - SPPC - 1 PM C) week 3 - Tuesday - Council - 1 PM ii) the above-noted draft 2024 calendar BE PROVIDED to the Senior Leadership Team for their feedback; and, iii) the Senior Leadership Team comments BE PROVIDED to the Governance Working Group at their next meeting; b) the following actions be taken with respect to meetings in closed session at standing committee and Council meetings: i) the practice of relocating the Council/Standing Committee members and appropriate staff, during closed session parts of a meeting, BE REIMPLEMENTED; it being noted that hybrid meeting attendance in closed session will be accommodated; it being further noted that this will allow for the public to remain in the Council Chambers during the closed session; and, ii) the Civic Administration BE DIRECTED to report back with respect to closed session meeting participation best practices that may be the subject of a Council Policy; it being noted that this may be incorporated in the report related to virtual meeting participation forthcoming to committee;

That the motion BE AMENDED, in part a) i), and part h) as follows: That the following actions be taken with respect to the 1st Report of the Governance Working Group from its meeting held on May 17, 2023: a) the following actions be taken with respect to the 2024 Standing Committee and Council Calendar: i) the Civic Administration BE DIRECTED to draft a 2024 meeting calendar with the following parameters: A) week 1 - Monday - CPSC - 1 PM Tuesday - CWC - 9:30 AM Planning - 1 PM B) week 2 - Monday - CSC - 1 PM Tuesday - SPPC - 1 PM C) week 3 - Tuesday - Council - 1 PM h) the next meeting of the GWG BE SET for Monday, June 26, 2023 at 1:30 PM; and,

The 1st Report of the Governance Working Group, as amended, BE APPROVED.

That the meeting BE ADJOURNED.