Corporate Services Committee

That consent items 2.1 to 2.9 BE APPROVED

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Argyle Business Improvement Association: a) the Argyle Business Improvement Association proposed 2024 budget submission in the amount of $493,000 BE APPROVED as outlined in Schedule “A”, as appended to the staff report; b) the amount to be raised by The Corporation of the City of London for the 2024 fiscal year for the purposes of the Argyle Business Improvement Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $315,000; c) a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law A.-6873-292 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and d) the proposed by-law as appended to the staff report dated January 15, 2024 as Schedule “C”, with respect to Municipal Special Levy for the Argyle Business Improvement Association BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Hamilton Road Business Improvement Area: a) the Hamilton Road Business Improvement Area proposed 2024 budget submission in the amount of $354,592 BE APPROVED as outlined in Schedule “A” of the staff report; b) the amount to be raised by The Corporation of the City of London for the 2024 fiscal year for the purposes of the Hamilton Road Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $70,000; c) a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law C.P.-1528-486 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and d) the proposed by-law as appended to the staff report dated January 15, 2024 as Schedule “C”, with respect to Municipal Special Levy for the Hamilton Road Business Improvement Area BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Hyde Park Business Improvement Association: a) the Hyde Park Business Improvement Association proposed 2024 budget submission in the amount of $740,869 BE APPROVED as outlined in Schedule “A” as appended to the staff report; b) the amount to be raised by The Corporation of the City of London for the 2024 fiscal year for the purposes of the Hyde Park Business Improvement Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $599,000; c) a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-1519-490 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and d) the proposed by-law as appended to the staff report dated January 15, 2024 as Schedule “C”, with respect to Municipal Special Levy for the Hyde Park Business Improvement Association BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the London Downtown Business Association: a) the London Downtown Business Association proposed 2024 budget submission in the amount of $3,010,227 BE APPROVED as outlined in Schedule “A", as appended to the staff report; b) the amount to be raised by the Corporation of the City of London for the 2024 fiscal year for the purposes of the London Downtown Business Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $2,050,227; c) a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-2 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and d) the proposed by-law as appended to the staff report dated January 15, 2024 as Schedule “C”, with respect to Municipal Special Levy for the London Downtown Business Association BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Old East Village Business Improvement Area: a) the Old East Village Business Improvement Area proposed 2024 budget submission in the amount of $656,100 BE APPROVED as outlined in Schedule “A”, as appended to the staff report; b) the amount to be raised by The Corporation of the City of London for the 2024 fiscal year for the purposes of the Old East Village Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $42,000; c) a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-1 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and d) the proposed by-law as appended to the staff report dated January 15, 2024 as Schedule “C”, with respect to Municipal Special Levy for the Old East Village Business Improvement Area BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Corporate Asset Management (CAM) Software System: a) the proposed by-law as appended to the staff report January 15, 2024 BE INTRODUCED at the Municipal Council Meeting to be held on January 23, 2024 to: i) approve the amending agreement between The Corporation of the City of London and Brightly Software Canada Inc. to provide for ongoing license and support fees for the Corporate Asset Management Computer System (the “ Amending Agreement”); ii) authorize the Mayor and Clerk to execute the Amending Agreement; iii) delegate to the Deputy City Manager, Finance Supports the authority to approve future amending agreements to continue the Corporate Asset Management Computer System; and iv) authorize the Mayor and the Clerk to execute amending agreements approved by the Deputy City Manager, Finance Supports; it being noted that the Amending Agreement will provide for license and support fees for the Corporate Asset Management Computer System at the price of $116,905 + HST for the year 2024 with an increase of 3% annually for the remaining four years (2025, 2026, 2027, & 2028) of the contract in accordance with Schedule "B" – item 6 of the Procurement of Goods and Services Policy.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the procurement of a replacement cooling tower and controls for City Hall and Centennial Hall (Single Source # SS-2023-350): a) in accordance with Section 14.4(d) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to engage Enwave Energy (London District Energy) to supply and install a cooling tower and controls compatible with the existing distribution system; b) the financing for this project BE APPROVED as outlined in the Source of Financing as appended to the staff report dated January 15, 2024 as Appendix “A”; and c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the authorization set out in part a).

That, on the recommendation of the Deputy City Manager, Finance Supports, with the concurrence of the City Manager, the report dated January 15, 2024, “City Hall Front Canopy Repairs and Remediation” BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Finance Supports, the report dated January 15, 2024, "Assessment Growth for 2024, Changes in Taxable Phase-in Values, and Shifts in Taxation as a Result of Reassessments" BE RECEIVED for information purposes; it being noted that the Corporate Services Committee received a communication dated January 11, 2023 from C. Butler with respect to this matter.

That items 4.2 and 4.3 BE APPROVED

That based on the application dated December 12, 2023 from Muslim Wellness Network, January 29, 2024 BE PROCLAIMED National Day of Remembrance of the Quebec City Mosque Attack and Action Against Islamophobia.

That based on the application dated December 12, 2023 from WeBridge Community Services, the month of February 2024 BE PROCLAIMED Black History Month.

That based on the application dated December 5, 2023 from Girl Guides of Canada, February 22, 2024 the proclamation request BE REFERRED to the January 23, 2024 Council meeting for consideration.

That the communication dated January 10, 2024 from Councillor S. Stevenson with respect to Indemnification for a Judicial Review BE RECEIVED and NO FURTHER ACTION BE TAKEN.

That the Corporate Services Committee convenes In Closed Session to consider the following: 6.1 Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertai

That the meeting BE ADJOURNED.