Council

That the Minutes of the 7th Meeting held on April 7, 2020, BE APPROVED.

That the communication from S. Mathers and A. Rammeloo, dated April 20, 2020, with respect to the Contract Award: RFT20-31 2020 Infrastructure Renewal Program Contract 7 - Devonshire Phase 2, BE RECEIVED and BE REFERRED for consideration with Item 9 (2.4) of the 5th Report of the Civic Works Committee.

That the 7th Report of the Corporate Services Committee BE APPROVED, excluding Items 5 (2.3), 6( 2.4) and 7 (2.5).

That it BE NOTED that no pecuniary interests were disclosed.

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken: a) the Civic Administration BE AUTHORIZED to proceed with the issuance of debentures in the capital markets upon favourable market conditions to provide permanent financing for capital works in an amount not to exceed $36,000,000; and, b) the Civic Administration BE INSTRUCTED to schedule and convene an appropriately timed special Corporate Services Committee meeting upon successful placement of the City’s debt in the capital markets to ensure adequate time for Council approval while adhering to the necessary financial settlement requirements.

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken: a) as per the Procurement of Goods and Services Policy, Section 8.11 (c), the annual report of total payments where a supplier has invoiced the City a cumulative total value of $100,000 or more in a calendar year, BE RECEIVED for information, as appended to the staff report dated April 14, 2020 as Appendix “A”; b) the administrative contract awards for Professional Consulting Services with an aggregate total greater than $100,000, as per Section 15.1 (g) of the Procurement of Goods and Services Policy, decentralized from Purchasing and Supply that have been reported to the Manager of Purchasing and Supply and have been reviewed for compliance to the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 14, 2020 as Appendix “B”; c) the list of administrative contract awards for Tenders with a value up to $3,000,000 that do not have an irregular result, as per Section 13.2 (c) of the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 14, 2020 as Appendix “C”; and d) the City Treasurer, or delegate, BE DELEGATED authority to, at any time, refer questions concerning compliance with the Procurement of Goods and Services Policy to the City’s internal auditor. The City Treasurer, or delegate, is hereby further au

That the following actions be taken with respect to the communication dated March 26, 2020 from Councillor J. Morgan regarding standing for re-election to the Federation of Canadian Municipalities’ Board of Directors and his associated expenses: WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction; WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; WHEREAS an election of FCM’s Board of Directors will be held this year; BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Josh Morgan to stand for election on FCM’s Board of Directors for the 2020/2021 term; BE IT FURTHER RESOLVED that Councillor J. Morgan be reimbursed by The Corporation of the City of London, outside his annual expense allocation, for his campaign expenses in seeking re-election to the Board of Directors, in an amount of up to $500, upon submission of eligible receipts; and BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor J. Morgan attending FCM’s Board of Directors meetings, the FCM Annual Conference and AGM and the Trade Show, during the 2020/2021 term.

That the following actions be taken with respect to the Association of Municipalities of Ontario (AMO) Board of Directors: a) Councillor A. Hopkins BE ENDORSED to stand for election to the Association of Municipalities of Ontario (AMO) Board of Directors, Large Urban Caucus, for the 2020/2021 term; b) subject to Councillor A. Hopkins’ successful election to the AMO Board of Directors, Large Urban Caucus, all associated cost to attend the Board of Directors meetings, AMO Conferences and other related commitments (Task Forces, Executive Committee, etc.) for the 2020/2021 term BE APPROVED for reimbursement by The Corporation of the City of London outside of her annual expense allocation; and c) Councillor A. Hopkins BE REIMBURSED up to $500 for campaign-related expenses outside of Councillor A. Hopkins’ annual expense allocation, upon submission of eligible receipts.

Motion to approve part a), as follows: That the following actions be taken with respect to property taxation for 2020: a) the attached proposed by-law BE INTRODUCED at the Municipal Council Meeting to be held on April 21, 2020, reflective of committee recommendations in accordance with Sub-sections 308(4) and 308.1(4) of the Municipal Act, 2001, to set tax ratios in the various property classes in keeping with the Option AB2 presented in the staff report dated April 14, 2020;

Motion to approve parts b) to e), as follows: b) the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix B, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020, to fully utilize options available in 2020 to exclude properties in capped property classes which have reached current value assessment tax levels or higher in 2019, from being capped again in 2020 and future years; c) the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix C, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to initiate a four (4) year phase out of capping for any of the non-residential property classes, where London is eligible for such option, and exclude vacant land from the capping phase-out eligibility criteria where all properties must be within 50% of current value assessment (CVA) level taxes; d) the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix D, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to limit capping protection only to reassessment related changes prior to 2017, and that reassessment changes in capped classes thereafter would not be subject to the cap; and e) the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix E, BE INTRODUCE Municipal Council meeting to be held on April 21, 2020 to adopt the capping formulae for the commercial, industrial and multi-residential property classes.

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken: a) the by-law to levy education tax rates for 2020 BE INTRODUCED at the Council meeting of April 21, 2020, as appended to the staff report dated April 14, 2020 as Appendix “A”; and b) the Mayor BE REQUESTED to send a letter to the Minister of Finance on behalf of City Council requesting further clarification with respect to the long term intention of the current government, with respect to the business education property tax cuts that were temporarily frozen with the 2012 Provincial budget.

That Item 7 (2.5) BE AMENDED in parts a) and b) by deleting the date “October 31st, 2020’ and by replacing them with the date “October 30th, 2020”.

That Item 7 (2.5), as amended, BE APPROVED.

That the 5th Report of the Civic Works Committee BE APPROVED, excluding Item 9 (2.4). Yeas: (15): Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Frances Street, Margaret Street and Ethel Street Reconstruction project (Tender T17-52) contracts: a) the contract with 2376378 Ontario Corp (CH Excavating (2013)) BE INCREASED by $320,000.00 to $3,799,489.16 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; b) the contract with Archibald, Gray and McKay Engineering Limited (AGM), BE INCREASED by $130,000.00 to $410,245.00 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the updated Water Service Area Financial Plan for the City of London BE APPROVED as per the requirements of O. Reg 453/07 of the Safe Drinking Water Act; it being noted that this financial plan is consistent with Council approved financial policies and information provided through the 2020-2023 Water Multi-Year Budget process.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the resident inspection and construction administration of the Infrastructure Renewal Program, Spruce Street and Haig Street project: a) Stantec Consulting Limited BE AUTHORIZED to carry out the above-noted project in accordance with the estimates on file, at an upset amount of $299,537.70 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2020 Infrastructure Renewal Program Contract 5 - Chippendale Crescent Reconstruction project: a) the bid submitted for the above-noted project by CH Excavating (2013) at its tendered price of $3,094,136.91 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by CH Excavating (2013) was the lowest of five bids received and meets the City's specifications and requirements in all areas; b) GM BluePlan Engineering Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate on file, at an upset amount of $282,447.00 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT 20-0

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the Wonderland Road Sanitary Sewer Extension Project: a) the bid submitted for the above-noted project by J-AAR Excavating Limited (J-AAR) at its tendered price of $7,169,225.18 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of four bids received and meets the City's specifications and requirements in all areas; b) AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate on file, at an upset amount of $468,737.50 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 20-06); and, g) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Exeter Road and Wellington Road intersection improvements project: a) AECOM Canada Ltd. be authorized to carry out the construction inspection and contract administration for this project in the amount of $205,961.00 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this project be approved as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; c) the Civic Administration be authorized to undertake all the administrative acts that are necessary in connection with this project; and, d) the Mayor and the City Clerk be authorized to execute any contract or other documents, as required, to give effect to these recommendations.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, and with the support of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the provision of Material Recovery Facility (MRF) Operations services: a) the Civic Administration BE DIRECTED to negotiate a single source agreement for the procurement of MRF Operations services, as per Section 14.4 (d) and (e) of the Procurement of Goods and Services Policy, with Miller Waste Systems Inc. for a term of two years and four months (28 months), with two, one-year extension options at the sole discretion of the City; it being noted that the final contract will be subject to approval by Municipal Council and the Civic Administration will report back on the outcome of the negotiations; and, b) the Mayor BE REQUESTED to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities of Ontario (AMO) that The Corporation of the City of London would like to transition the processing and marketing of recyclables to full producer responsibility on January 1, 2023 and would be interested in examining the opportunities of working with producers (industry) on the future role of London’s Regional MRF; it being noted that a comprehensive response and rationale as requested by AMO will be provided by June 30, 2020. 11

That the communication and petition from J. Seaman, dated March 24, 2020, with respect to the planned sidewalk installation on Forward Avenue, BE RECEIVED.

That the Deferred Matters List, as at April 6, 2020, BE RECEIVED.

That it BE NOTED that the Civic Works Committee received an update from the Civic Administration with respect to the street sweeping schedule during the COVID-19 emergency.

That Item 9 (2.4), BE AMENDED by adding the following new part h): h) the Civic Administration BE DIRECTED to establish an on- street residential parking permit program for the residents of 200 Devonshire Avenue whose parking cannot be accommodated on the site; and,

Item 9 (2.4), as amended BE APPROVED.

That the 8th Report of the Strategic Priorities and Policy Committee BE APPROVED.

That, on the recommendation of the City Manager, with concurrence of the Managing Director, Housing, Social Services and Dearness Home the following actions be taken with respect to London & Middlesex Community Housing Inc.: a) the “Terms of Reference Interim Board of Directors London & Middlesex Community Housing Inc.” as appended to the staff report dated April 7, 2020, BE ADOPTED; b) the proposed by-law as appended to the staff report dated April 7, 2020, being “A by-law to ratify and confirm the Special Resolution to the Shareholder of London & Middlesex Community Housing Inc. to amend the Board composition to provide for an Interim Board of Directors”, BE INTRODUCED at the Municipal Council Meeting to be held on April 21, 2020; and, c) the attached proposed revised by-law BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to ratify and confirm the Resolutions of the Shareholder of London & Middlesex Community Housing Inc.

That Introduction and First Reading of Bill No.’s 144 to 160, excluding Bill No. 150, BE APPROVED.

That Second Reading of Bill No.’s 144 to 160, excluding Bill No. 150, BE APPROVED.

That Third Reading and Enactment of Bill No.’s 144 to 160, excluding Bill No. 150, BE APPROVED.

That Introduction and First Reading of Bill No. 150 BE APPROVED.

That Second Reading of Bill No.150 BE APPROVED. Yeas: (11): Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, E. Peloza, and A. Kayabaga Nays: (4): P. Squire, S. Lehman, P. Van Meerbergen, and S. Hillier

That Third Reading and Enactment of Bill No.150 BE APPROVED.

That the meeting BE ADJOURNED.