Council

That, pursuant to section 6.4 of the Council Procedure By-law, a change in order of the Council Agenda BE APPROVED, to provide for Item 7.1 in Stage 7, Motions for Which Notice is Given, to be considered after Stage 2, Recognitions.

That pursuant to section 11.3 of the Council Procedure By-law, leave BE GRANTED to permit Mayor J. Morgan to move a motion related to item 7.1 on the Council Agenda related to Mayor J. Morgan’s submission regarding Supporting Our Local and Broader Canadian Economy During Ongoing Trade Uncertainties.

Motion to amend part b) to read as follows: b) the Mayor BE REQUESTED to advocate to the federal and provincial governments for revisions to trade agreements or policies that restrict municipalities from giving preference to Canadian companies, and in particular local businesses, in the procurement of goods, services, and construction;

That Council rise and go into Council, In Closed Session, for the purpose of considering the following: 4.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.1/3/ICSC) 4.2 Solicitor-Client Privileged Advice / Litigation/Potential Litigation A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City. (6.2/3/ICSC) 4.3 Labour Relations/Employee Negotiations A matter pertaining to personnel, labour relations and potential employee negotiations in regards to the Corporation’s management employee group, advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose. (6.3/3/ICSC)

That the Minutes of the 2nd Meeting of the Municipal Council, held on January 21, 2025 BE APPROVED.

That the following communications BE RECEIVED, and BE REFERRED as noted on the Added Agenda: 6.1 Unsheltered Homelessness Encampment Initiative and Incremental Reaching Home Funding Allocations 1. Deputy City Manager, Social and Health Development - Memo 2. (ADDED) S. Canchi 3. (ADDED) J. Herb 4. (ADDED) S. Campbell 6.2 Framework for the Provision of Overnight Warming Centres and Resting Spaces for Cold Weather 1. B. Floriancic 6.3 Amendments and Additions to the Affordable Housing Community Improvement Program Guidelines 1. Revised Pages 6.4 (ADDED) Demolition Request and Heritage Alteration Permit Application at 66 Blackfriars Street 1. M. McClure Yeas: (11): H. McAlister, S. Lewis, P. Cuddy, S. Stevenson, C. Rahman, S. Lehman, A. Hopkins, P. Van Meerbergen, E. Peloza, D. Ferreira, and S. Hillier Absent: (4): Mayor J. Morgan, J. Pribil, S. Trosow, and S. Franke

That the 3rd Report of the Community and Protective Services Committee BE APPROVED, with the exception of items 5 (2.4), 6 (2.5) and 8 (4.1).

That it BE NOTED that no pecuniary interests were disclosed.

That the 1st Report of the Animal Welfare Community Advisory Committee, from its meeting held on December 5, 2024, BE RECEIVED.

That on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the proposed by- law, as appended to the staff report dated January 27, 2025, BE INTRODUCED at the Municipal Council meeting on February 11, 2025 to: a) approve the Ontario Transfer Payment Agreement between His Majesty the King in right of Ontario as represented by the Minister of the Solicitor General and The Corporation of the City of London for the Fire Protection Grant (“Agreement”), as appended to the above-noted by-law; b) authorize the Mayor and the City Clerk to execute the above- noted Agreement; and, c) authorize the Deputy City Manager, Neighbourhood and Community-Wide Services, or their written designate, to execute any reports required by the province under the above-noted Agreement. (2025-P16)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 27, 2025, related to a Consulting Services Contract for the Old Victoria Hospital Lands (OVHL) Thames Valley Corridor Parkland Improvements Project (Federal/Provincial Infrastructure Project funded under the Investing in Canada Infrastructure Program): a) the price submitted by Dillon Consulting for Contract Administration and Site Inspection Services for the OVHL Thames Valley Corridor project of $589,105.00 (excluding HST) BE ACCEPTED; it being noted that the price submitted by the Consultant meets the City’s specifications and requirements in all areas; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2025-A05)

That the following actions be taken with respect to the 2nd Report of the Environmental Stewardship and Action Community Advisory Committee (ESACAC), from the meeting held on January 8, 2025: a) an expenditure from the 2025 ESACAC Budget BE APPROVED, up to $375.00, for speaker gifts and refreshments for its Green Development Standards Information Session; it being noted that the ESACAC has sufficient funds in its 2025 Budget to cover this expense; b) the 2025 ESACAC Work Plan, as appended to the above- noted report, BE APPROVED; and, c) clauses 1.1, 2.1, 3.1 and 4.1 BE RECEIVED; it being noted that the delegation request from B. Samuels was withdrawn prior to the meeting.

The Civic Administration BE REQUESTED to investigate and report back to a future meeting of the Community and Protective Services Committee with a framework for the provision of overnight warming centers and resting spaces for cold weather emergencies; it being noted that this framework should include the following: a) a review of climate conditions required for opening additional emergency overnight warming centers and resting spaces during circumstances such as extreme weather events and consider alternatives to community centre spaces with respect to types of facilities that could serve as spaces for overnight warming centers and resting spaces, such as churches, or other faith community, charitable or not for profit spaces as well as opportunities to utilize community volunteers where appropriate; b) process for quick implementation with service providers, other city departments, and emergency services for assistance with the staffing and monitoring of overnight warming centers and resting places in cold weather emergencies; and, c) sources of funding for the provision of such overnight warming centers and resting spaces, including engaging in discussions with the province around municipalities' ability to access “disaster relief” funding similar to what would be accessed in the event of other weather events such as a tornado or flood. (2025-C01)

That, on the recommendation of the Deputy Manager, Social and Health Development, the staff report dated January 27, 2025, with respect to the Whole of Community System Response Q4 Quarterly Report, BE RECEIVED. (2025-S14)

that part d) relating to an amendment to the existing Municipal Purchase of Service agreement with The Ark Aid Street Mission for the period of April 1, 2025 to March 31, 2026 BE REFERRED to Civic Administration to examine options for beds in place of day drop-in spaces, with any service provider who can provide the beds without subcontracting;

Motion to refer part h): h) the use of Housing Stability Services budget for a total amount of up to $1,400,000 BE REFERRED to a future meeting of Community and Protective Services Committee for Civic Administration to provide an operational plan on how to provide basic human needs using the UHEI and Reaching Home incremental funding from January 1, 2025 through March 31, 2026 and that Civic Administration BE DIRECTED to continue to provide existing basic human needs provisions with this funding until April 30, 2025;

That the motion be amended to delete references to funding for the annual shortfall for the daytime drop in space and the Ark Aid Street Mission to provide 12 women’s only beds at the CMHA My Sister’s Place and to read as follows: e) the Civic Administration BE DIRECTED to find a source of funding for an estimated total of $157,860 for the Ark Aid Street Mission to provide 10 spaces at their Oxford Street supported housing location;

Motion to refer part b): that part b) relating to an amendment to the existing Municipal Purchase of Service agreement with The Ark Aid Street Mission to a total estimated increase of up to $3,068,348 (excluding HST) for the period of April 1, 2025 to March 31, 2026 to continue 70 emergency shelter spaces to utilize the UHEI and Reaching Home incremental funding as per the Corporation of the City of London Procurement Policy Section 20.3 e) BE REFERRED to Civic Administration to report back regarding potential emergency shelter and drop-in spaces;

That part e), as amended, BE APPROVED: e) the Civic Administration BE DIRECTED to find a source of funding for an estimated total of $157,860 for the Ark Aid Street Mission to provide 10 spaces at their Oxford Street supported housing location;

That parts f) and g) BE APPROVED: f) an extension to the existing Municipal Purchase of Service agreement with Atlohsa Family Healing Services at a total estimated increase of up to $33,750 (excluding HST) for the period of January 1, 2025 to March 31, 2025 BE APPROVED to temporarily expand indigenous led outreach supports and services using the UHEI and Reaching Home incremental funding as per the Corporation of the City of London Procurement Policy Section 20.3 e); i) the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and, ii) the approval given herein BE CONDITIONAL upon The Corporation of the City of London entering into new and/or amending existing Purchase of Service Agreements with agencies identified through the City’s Procurement of Goods and Services Policy to deliver the approved services; g) an extension to the existing Municipal Purchase of Service agreement with Atlohsa Family Healing Services at a total estimated increase of up to $135,000 (excluding HST) for the period of April 1, 2025 to March 31, 2026 BE APPROVED to temporarily expand indigenous led outreach supports and services using the UHEI and Reaching Home incremental funding as per the Corporation of the City of London Procurement Policy Section 20.3 e); i) the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; ii) the approval given herein BE CONDITIONAL upon

That the balance of the motion, as amended, BE APPROVED.

That the Civic Administration BE DIRECTED to explore affordable housing development opportunities with the YMCA of Southwestern Ontario regarding their property at 1050 Hamilton Road; it being noted that these discussions and any partnerships or property acquisitions that come from them would be incorporated into the subdivision planning of the former Fairmont Public School; it being further noted that the communication from Councillor H. McAlister, as appended to the Agenda, was received. (2025-S11)

That the Council recess at this time, for 10 minutes.

That the 3rd Report of Planning and Environment Committee BE APPROVED, with the exception of item 7 (3.1).

That the 1st Report of the Ecological Community Advisory Committee, from its meeting held on December 17, 2024, BE RECEIVED.

That the following actions be taken with respect to the 2nd Report of the Ecological Community Advisory Committee, from its meeting held on January 16th, 2025: a) that K. Moser BE APPOINTED to the Environmental Management Guidelines Working Group; it be noted that E. Williamson, Manager, Environmental Planning, K. Edwards, Manager, Community Planning and M. Shepley, Ecologist Planner, provided verbal presentations on the Environmental Management Guidelines status; b) that the Committee Clerk BE REQUESTED to include a discussion on potential matters that should be incorporated in the Terms of Reference for the Ecological Reference Group on the next agenda; it being noted that the Ecological Community Advisory Committee (ECAC) received the Environmental Planning Work Plan appended to the ECAC Added Agenda and heard an overview of the Environmental Planning Work Plan from E. Williamson, Manager, Environmental Planning, K. Edwards, Manager, Community Planning and M. Shepley, Ecologist Planner, provided verbal presentations on the Environmental Management Guidelines status; and, c) clauses 3.1 and 3.2 BE RECEIVED.

That the 2nd Report of the Community Advisory Committee on Planning, from its meeting held on January 8, 2025, BE RECEIVED.

That, on the recommendation of the Deputy City Manager, Housing and Community Growth, the following actions be taken with respect to the amendments and additions to the Affordable Housing Community Improvement Program Guidelines: a) the proposed by-law appended to the staff report dated January 28th, 2025, as Appendix “A” to this report BE INTRODUCED at the Municipal Council meeting to be held on February 11, 2025, to amend By-law No. C.P.-1545-41, being “A by- law to establish financial incentives for the Affordable Housing Community Improvement Project Area”, by: i) deleting Schedule “2” and replacing it with a REVISED Schedule “2” to the Affordable Housing Community Improvement Plan – Financial Incentive Program Guidelines – Additional Residential Unit Loan Program; ii) adding a NEW Schedule “3” to the Affordable Housing Community Improvement Plan – Financial Incentive Program Guidelines – Detached Additional Residential Unit Program; iii) adding a NEW Schedule “4” to the Affordable Housing Community Improvement Plan – Financial Incentive Program Guidelines – Dollars to Doors Affordable Units Program; iv) adding a NEW Schedule “5” to the Affordable Housing Community Improvement Plan – Financial Incentive Program Guidelines – Highly Supportive Housing Units Program; v) approving the following loan agreement templates; i) adding the Additional Residential Unit Loan Agreement template; ii) adding the Detached Additional Residential Unit Forgivable Loan Agreement template; iii

That, on the recommendation of the Deputy City Manager, Housing and Community Growth, the following staff report dated January 28, 2025, BE RECEIVED.

That the Deferred Matters List BE RECEIVED.

That, on the recommendation of the Director, Housing and Community Growth, the application under Section 42 of the Ontario Heritage Act seeking approval for the demolition of the existing building and approval for a proposed building, as described, herein, and appended in Appendix “E”, on the property at 66 Blackfriars Street, within the Blackfriars/ Petersville Heritage Conservation District, BE PERMITTED with the following terms and conditions: a) Regarding the trees: i) that a permit to injure or destroy a tree (including but not limited to the northeast oak tree and northwest oak tree), pursuant to the Tree Protection By-law, is required prior to any work commencing on the property; ii) the northeast oak tree shall be protected and preserved; iii) the northwest tree should be removed before the demolition of the existing building on the property; iv) the owner is encouraged to be creative in reusing of any of the felled wood; v) that the compensation tree planting will be reviewed and required as part of the required Tree Permit(s), with an appropriate compensation rate determined by Forestry Operations; vi) that the Tree Protection Fencing shall be installed around the northeast oak tree prior to demolition of the existing building and must be re-installed prior to construction of the proposed building; The Tree Protection Fencing shall be maintained in good repair for the entire duration of any activity on site; vii) that the use of mechanized equipment, for demolition

That the 3rd Report of the Infrastructure and Corporate Services Committee BE APPROVED.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Request for Proposals for Prime Consulting Services for Operations Masterplan Feasibility Study (RFP-2024-228): a) the proposal submitted by Stirling Rothesay Consulting Incorporated, 24 Deanbank Drive, Thornhill, Ontario BE ACCEPTED at the submitted fee of $119,000.00 excluding HST; it being noted that the evaluation team determined the proposal submitted by Stirling Rothesay Consulting Incorporated provided the best technical and financial value to the Corporation; met the City’s requirements in all areas; and acceptance is in accordance with section 15.2 of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 3, 2025 as Appendix “A”; c) the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary to undertake the project; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and e) the Mayor and the City Clerk BE AUTHORIZED to execute a contract or any other documents, as required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report on the 2024 External Audit of London’s Drinking Water Quality Management System and the 2024 Management Review BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report on the Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for the detailed design and tendering of the Sunningdale Road West Improvements project from Hyde Park Road to Jordan Boulevard: a) MTE Consultants Inc. BE AUTHORIZED as the consulting engineer to complete the detailed design and tendering services at an upset amount of $296,883.40 excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 3, 2025 as Appendix "A"; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for construction administration services for the rehabilitation of the Adelaide Street North Bridge: a) Dillon Consulting Limited BE AUTHORIZED as the consulting engineer to complete the construction administration services at an upset amount of $225,665 excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 3, 2025 as Appendix "A"; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That Introduction and First Reading of Bill No.'s 73 to 77, BE APPROVED. Yeas: (10): H. McAlister, S. Lewis, P. Cuddy, S. Stevenson, S. Trosow, C. Rahman, A. Hopkins, E. Peloza, D. Ferreira, and S. Hillier Absent: (5): Mayor J. Morgan, J. Pribil, S. Lehman, P. Van Meerbergen, and S. Franke

The Second Reading of Bill No.'s 73 to 77, BE APPROVED.

That Third Reading and Enactment of Bill No.'s 73 to 77 and Bill No.'s 297 and 379, BE APPROVED.

That the meeting BE ADJOURNED.