Governance Working Group

That the Civic Administration BE DIRECTED to report back to the November 15 meeting of the GWG with respect to draft information related to the following potential amendment to the Council Members’ Expense Account Policy, prior to moving any recommendations to the SPPC: an amendment to the Councillor Expense Account that would provide for one annual ward-wide mail out per year, including printing and distribution by Canada Post, to be covered by the Office budget, not individual expense accounts; it being noted that this opportunity would provide for a more equitable opportunity for outreach with citizenry between wards of various size and population

That the Civic Administration BE DIRECTED to report back to the November 15 meeting of the GWG with respect to draft information related to the following potential amendment to the Council Members’ Expense Account Policy, prior to moving any recommendations to the SPPC: an amendment to the Councillor Expense Account (and related policies) that would remove the ability to claim home internet costs for reimbursement

That the Civic Administration BE DIRECTED to report back to the November 15 the GWG with respect to draft information related to the following potential amendment to the Council Members’ Expense Account Policy, prior to moving any recommendations to the SPPC: an amendment to 4.2 c) iii) to add additional permissive wording for community and/or ward events, including but not limited to prizes, rental or other “sponsorship” while maintaining the annual $1,200 maximum value and include some potential examples of these uses

That the Civic Administration BE DIRECTED to report back to the November 15 meeting of the GWG with respect to draft information related to the following potential amendment to the Council Members’ Expense Account Policy, prior to moving any recommendations to the SPPC: an amendment to 4.2 a) to include conference registration for FCM and AMO as an expense that is excluded from the expense account, and to be covered by the general office budget; it being noted that any associated travel expenses would continue to be covered by c) i)

That the Civic Administration BE DIRECTED to report back to the November 15 meeting of the Governance Working Group with draft information related to these changes, prior to a recommendation to the Strategic Priorities and Policy Committee.

That the Civic Administration BE DIRECTED to make the necessary changes to facilitate Council meetings to be held starting at 1:00 PM, beginning with the 2022 term of Council, while still being based on the current meeting schedule; it being noted that the 2022 meeting calendar will reflect this change when it is brought forward to a future CSC meeting for consideration.

the Civic Administration BE DIRECTED to report back to the GWG with respect to recommendations related to the survey results and other feedback related to the staff support model in the Councillors’ office, in terms of the themes of increased resources and more flexibility in support duties.

That the meeting BE ADJOURNED.