Civic Works Committee

That Items 2.1 to 2.6 BE APPROVED.

That the 9th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on August 21, 2024, BE RECEIVED.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to the Operations and Management of Three City of London EnviroDepots: a) the Civic Administration BE DIRECTED to negotiate a single source agreement for the procurement of Oxford Street and Clarke Road EnviroDepots Operations and Management services as per Section 14.4(d) and (e) of the Procurement of Goods and Services Policy with Try Recycling Inc. for a term of one (1) and a one (1) year extension option at the sole discretion of the City starting January 1, 2025; it being noted that the award and final contract will be subject to approval by Council; b) the Civic Administration BE DIRECTED to negotiate a sole source agreement for the procurement of the continued use of the North end EnviroDepot located at Try Recycling, 21462 Clarke Rd. and for the Operations and Management services as per Section 14.3(c) of the Procurement of Goods and Services Policy with Try Recycling Inc. for a term of three years with two (2), one (1) year options at the sole discretion of the City starting January 1, 2025; it being noted that the award and the final contract will be subject to approval by Council; and, c) the Civic Administration BE DIRECTED to prepare a Request for Proposal for the EnviroDepot Operations and Management Program (Oxford Street and Clarke Road) starting January 1, 2026 for four (4) y

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to Emergency Repair of Centrifuges at Greenway Wastewater Treatment Plant: a) the purchase orders issued for emergency repairs to the centrifuges at Greenway Wastewater Treatment Plant under Section 14.2 of the Procurement of Goods and Services Policy at a total cost of $325,017.49 (HST excluded), BE CONFIRMED; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; c) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and, d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2024-E03)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to Single Source SS-2024-276 for the Pottersburg Wastewater Treatment Plant UV Disinfection Equipment: a) the contract for purchase of a UV disinfection system BE AWARDED to Trojan Technologies as a single source procurement for a total value of $998,720.00 plus HST in accordance with Sections 14.4 (d) of the City of London’s Procurement of Goods and Services Policy; b) the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the above-noted staff report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E03)

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to Closing Philip Street Road Allowance: a) the closing of part of Phillip Street on Registered Plan 38 designated as Part 2 on Plan 33R-21948 BE APPROVED, and, b) the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on September 24, 2024 for the purpose of closing Phillip Street. (2024-T09)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure and the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated September 10, 2024, related to the Emergency Purchase of a Mack- Wittke Top Loading Garbage Picker: a) the purchase order for the purchase of a 2024 Mack-Wittke Top Loader unit from Amtruck Limited, 1920 Yonge Street, Suite 200, Toronto, Ontario M4S 3E2 under Section 14.2 of the Procurement of Goods and Services Policy at a total price of $417,900 (HST excluded) BE CONFIRMED noting that part of the purchasing agreement requires the renting of the unit for four months at a fee of $43,200 (HST excluded); and, b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report. (2024- E07)