Infrastructure and Corporate Services Committee

That Consent Items 2.2 to 2.8 BE APPROVED.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the emergency repair of the City’s Line Painting Truck: a) the purchase order issued for the emergency repairs on the Line Painting Truck by Core Equipment Inc. under Section 14.2 of the Procurement of Goods and Services Policy at a total cost of $69,583.14 (HST excluded), BE CONFIRMED; and b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken: a) the staff report dated April 9, 2025 entitled "2025 Renew London Infrastructure Construction Program and 2024 Review" BE RECEIVED for information; and b) the 2025 Local Road Reconstruction Project, Nashua Avenue, BE EXEMPTED from the Active Mobility Policy 349 and constructed without a new sidewalk.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for the detailed design and tendering of the Grenfell Drive Bridge rehabilitation: a) the proposal submitted by Dillon Consulting Limited BE ACCEPTED to provide consulting engineering services to undertake the detailed design and tendering for the rehabilitation of the Grenfell Drive Bridge at an upset amount of $275,957.37, excluding HST, as per Section 15.2 (e) of the Procurement of Goods and Services Policy; b) the financing for this assignment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated April 9, 2025 as Appendix "A"; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the Supply of Odour Control Units for various sites within the wastewater treatment systems: a) the purchase of Replacement Ozone Based Odour Control Units BE AWARDED to Sublime Environmental for the total price of $163,476 excluding HST, in accordance with Section 19.4 of the City of London’s Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 9, 2025 as Appendix "A"; c) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to property taxation for 2025: a) the proposed by-law, as appended to the staff report dated April 9, 2025 as Appendix ‘A’, being a by-law setting tax ratios for property classes in 2025, in accordance with Sub-sections 308(4) and 308.1(4) of the Municipal Act, 2001 BE INTRODUCED at the Municipal Council meeting to be held on April 22, 2025, it being noted that the 2025 Municipal Tax Ratio By-Law has been prepared reflecting the equalization of the average property tax increase in residential and multi-residential classes with no change to other tax ratios; and b) the proposed by-law, as appended to the staff report dated April 9, 2025 as Appendix ‘B’, being a by-law levying tax rates for property classes in 2025, in accordance with Sections 307 and 312 of the Municipal Act, 2001 BE INTRODUCED at the Municipal Council meeting to be held on April 22, 2025.

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law, as appended to the staff report dated April 9, 2025 as Appendix “A”, being a by-law levying rates for 2025 for school purposes in the City of London BE INTRODUCED at the Municipal Council meeting to be held on April 22, 2025.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken: a) the administrative contract awards for Professional Consulting Services with an aggregate total greater than $100,000, as per Section 15.1 (g) of the Procurement of Goods and Services Policy, decentralized from Purchasing and Supply that have been reported to the Senior Manager, Procurement and Supply and have been reviewed for compliance to the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 9, 2025 as Appendix “A”; b) the list of administrative contract awards for Tenders with a value up to $6,000,000 that do not have an irregular result, as per Section 13.2 (c) of the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 9, 2025 as Appendix “B”; and c) the City Treasurer, or delegate, BE DELEGATED authority to, at any time, refer questions concerning compliance with the Procurement of Goods and Services Policy to the City’s internal auditor. The City Treasurer, or delegate, is hereby further authorized to ratify and confirm completed awards or purchases between $15,000 and $50,000 where the City Treasurer or delegate is of the opinion that the awards or purchases were in the best interests of the Corporation.

That, on the recommendation of the City Clerk, the following actions be taken with respect to the 2026 Municipal Election: a) the City Clerk BE DIRECTED to request local school boards to consider scheduling a Professional Activity Day (PA Day) on Voting Day, October 26, 2026, as elementary and secondary schools serve as voting locations for Municipal and School Board Elections;

That, on the recommendation of the City Clerk, the following actions be taken with respect to the 2026 Municipal Election: b) the proposed by-law, as appended to the staff report dated April 9, 2025 as Appendix ‘A’ BE INTRODUCED at the Council meeting to be held on April 22, 2025 to authorize the use of vote tabulators, voting by mail, and proxy voting for Municipal and School Board Elections; c) no further action BE TAKEN with respect to adopting a candidate contribution rebate by-law; and d) the staff report dated April 9, 2025 entitled "2026 Municipal Election Update" BE RECEIVED for information.

That the following actions be taken with respect to the Review of Winter Maintenance Performance regarding Snow and Ice Removal : a) the Civic Administration BE DIRECTED to report back to a future meeting of the Infrastructure and Corporate Services Committee regarding amendments to the Minimum Maintenance Standards for Municipal Highways (O.Reg. 239/02) and the impact of the amendments on City operations, along with any budget considerations; and b) the City’s 2024/2025 winter maintenance performance, challenges and opportunities for potential service improvements BE REVIEWED, including but not limited to: i) a performance assessment of contracted services providers; ii) an analysis by staff on possible costs associated to use machines that could clean windrows or ways to clear snow that would minimize the amount of snow at the edge of residents driveways; iii) investigating alternative options for snow and ice removals on roads and sidewalks; and iv) staff engage in discussion with school boards on walking path clearance concerns on City property; it being noted that the Infrastructure and Corporate Services Committee received a communication dated March 18, 2025 from Councillors S. Franke and C. Rahman with respect to this matter. Yeas: (5): C. Rahman, J. Pribil, A. Hopkins, P. Van Meerbergen, and S. Franke

That the Infrastructure and Corporate Services Committee convenes In Closed session to consider the following: 6.1 Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 6.2 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation. 6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose;

That the meeting BE ADJOURNED.