Infrastructure and Corporate Services Committee

That Consent Items 2.1 to 2.5 BE APPROVED.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Request for Proposals for Prime Consulting Services for Operations Masterplan Feasibility Study (RFP-2024-228):z a) the proposal submitted by Stirling Rothesay Consulting Incorporated, 24 Deanbank Drive, Thornhill, Ontario BE ACCEPTED at the submitted fee of $119,000.00 excluding HST; it being noted that the evaluation team determined the proposal submitted by Stirling Rothesay Consulting Incorporated provided the best technical and financial value to the Corporation; met the City’s requirements in all areas; and acceptance is in accordance with section 15.2 of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 3, 2025 as Appendix “A”; c) the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary to undertake the project; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and e) the Mayor and the City Clerk BE AUTHORIZED to execute a contract or any other documents, as required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report on the 2024 External Audit of London’s Drinking Water Quality Management System and the 2024 Management Review BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report on the Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System BE RECEIVED for information.

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for the detailed design and tendering of the Sunningdale Road West Improvements project from Hyde Park Road to Jordan Boulevard: a) MTE Consultants Inc. BE AUTHORIZED as the consulting engineer to complete the detailed design and tendering services at an upset amount of $296,883.40 excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 3, 2025 as Appendix "A"; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. 2

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for construction administration services for the rehabilitation of the Adelaide Street North Bridge: a) Dillon Consulting Limited BE AUTHORIZED as the consulting engineer to complete the construction administration services at an upset amount of $225,665 excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 3, 2025 as Appendix "A"; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following: 6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiation. A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 6.2 Solicitor-Client Privileged Advice / Litigation/Potential Litigation A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City. 6.3 Labour Relations/Employee Negotiations A matter pertaining to personnel, labour relations and potential employee negotiations in regards to the Corporation’s management employee group, advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

That the meeting BE ADJOURNED.