Civic Works Committee

That Items 2.1, 2.2, 2.3, 2.4, 2.6 and 2.7 BE APPROVED.

That the 2nd Report of the Environmental Stewardship and Action Community Advisory Committee, from its meeting held on January 11, 2023, BE RECEIVED.

That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 31, 2023, related to a Consultant Contract Services Increase for the Stanton Drain Trunk Sewer Replacement Project: a) the engineering fees for Development Engineering (London) Limited BE INCREASED to recognize the additional scope of work for the project, in accordance with the estimate on file, by $29,913 (excluding HST), from $78,890 to a total upset amount of $108,803, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; and, c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2023-E01)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 31, 2023, with respect to the 2022 External Audit of London’s Drinking Water Quality Management System and 2022 Management Review, BE RECEIVED. (2023-E13)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 31, 2023, with respect to the 2022 Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System, BE RECEIVED. (2023-E13)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 31, 2023, related to the Public Utility Locate Service Contract Award Irregular Result (RFP-2022-279): a) the bid submitted by GTel Engineering, of $4,534,124.85 (excluding HST), to provide public utility locate services for two (2) years as the initial term, and three (3) optional terms of one (1) year each, BE ACCEPTED in accordance with the Procurement of Goods and Services Policy; it being noted that the bid submitted by GTel Engineering was the only bid that met the technical criteria and the City’s specifications and requirements; b) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase; c) approval, herein, BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval; and, d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement, or other documents, if required, to give effect to these recommendations. (2023-L04)

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated January 31, 2023, related to the Single Source Purchase of Ravo Street Sweepers (SS-2023-026): a) approval BE GIVEN to execute a Single Source purchase, as per section 14.4 (d) and (e) of the City of London’s Procurement of Goods and Services Policy; b) the Single Source negotiated price BE ACCEPTED to purchase six (6) 2023 Ravo 5 iSeries Vacuum Street Sweepers, for a total estimated price of $2,022,099.24 (excluding HST), from Cubex Ltd., 189 Garden Avenue, Brantford, Ontario N3S 0A7; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; d) approval, hereby given, BE CONDITIONAL upon the Corporation entering into a formal purchase agreement relating to the subject matter of this approval in accordance with Sections 14.4(d)(e) and 14.5(a)(ii) of the Procurement of Goods and Services Policy; and, e) the funding for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2023-T06)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 31, 2023, related to the award of contracts for Rapid Transit Implementation – Wellington Street from Queens Avenue to the Thames River (South Branch) project: a) the bid submitted by Bre-Ex Construction Inc., at its tendered price of $28,540,331.45 (excluding HST), for the Rapid Transit Implementation – Wellington Street from Queens Avenue to the Thames River (South Branch) project, BE ACCEPTED in accordance with the Procurement of Goods and Services Policy Section 8.10 (a) and 13.2 (b); it being noted that this is an irregular result because the cost exceeds the project budget for the Downtown Loop Phase 3 project; it also being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of three (3) bids received and meets the City's specifications and requirements in all areas; b) AECOM Canada Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $1,804,701 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; c) the financing for this project BE APPROVED as set out in the “Sources of Financing Report”, as appended to the above-noted staff report; d) the Civic Administration BE AUTHORIZED to undertake all administrative

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the Glen Cairn Neighbourhood Connectivity Plan, as appended to the staff report dated January 31, 2023, BE APPROVED to inform the annual Renew London Construction Program;it being noted that no individuals spoke at the public participation meeting associated with this matter. (2023-T04)

Motion to open the public participation meeting.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the Grenfell Neighbourhood Connectivity Plan, as appended to the staff report dated January 31, 2023, BE APPROVED to inform the annual Renew London Construction Program; it being noted that no individuals spoke at the public participation meeting associated with this matter. (2023-T04)

Motion to close the public participation meeting.

That the Whitehills Neighbourhood Connectivity Plan, as appended to the staff report dated January 31, 2023, BE APPROVED to inform the annual Renew London Construction Program with the exception of the proposed Edgehill Road and Edgehill Crescent sidewalks; it being pointed out that the following individuals made verbal presentations at the public participation meeting held in conjunction with this matter: • A. Dewdney; • B. Ratcliffe; and, • M. Ebel. (2023-T04)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 31, 2023, with respect to the New Sidewalk Project List for 2023, BE RECEIVED; it being noted that a communication, as appended to the Added Agenda, from J. Menard, Chair, Accessibility Community Advisory Committee, with respect to this matter, was received. (2023-T04)

That the request for delegation, from J. Preston, London Transit Commission, with respect to Specialized Transit for Disabled Londoners, BE APPROVED to be heard at the next meeting of the Civic Works Committee. (2023-T03)

That the 2nd Report of the Integrated Transportation Community Advisory Committee, from its meeting held on January 18, 2023, BE RECEIVED.