Civic Works Committee

That, pursuant to section 27.6 of the Council Procedure By-law, a change in order of the Civic Works Committee Agenda BE APPROVED, to provide for Item 6.1 in Stage 6, Confidential, to be considered after Stage 1, Disclosures of Pecuniary Interest.

That the Civic Works Committee convene in Closed Session for the purpose of considering the following: 6.1 - Litigation/Potential Litigation/Solicitor-Client Privilege/Position, Plan, Procedure, Criteria or Instruction for Negotiation Purposes A matter pertaining to litigation or potential litigation, affecting the municipality; advice that is subject to solicitor-client privilege, including communications necessary for that purpose and directions and instructions to officers and employees or agents of the municipality; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated October 22, 2024, related to a Single Source Procurement of Fleet Equipment from a Group Procurement Organizations: a) approval BE GIVEN to execute Single Source purchases in accordance with Section 14.4(g) of the City of London’s Procurement of Goods and Services Policy; b) the single source negotiated pricing with Supply Ontario BE ACCEPTED to purchase twelve cargo vans and one pickup truck for a total estimated price of $743,384.00 (excluding HST) from Highbury Ford Sales Ltd in London; c) the single source negotiated pricing with Canoe BE ACCEPTED to purchase seven tandem dump trucks with snowplows for a total estimated price of $2,475,625.00 (excluding HST) from Carrier Truck Centers in London; d) the single source negotiated pricing with Canoe BE ACCEPTED to purchase three compressed natural gas front end loading garbage trucks for a total estimated price of $1,818,696.00 (excluding HST) from Vision Truck Group in Cambridge; e) the single source negotiated pricing with Canoe BE ACCEPTED to purchase two golf triplex trim mowers and three pull behind debris blowers for a total estimated price of $195,610.00 (excluding HST) from Turf Care Products Ltd. in St. Marys; f) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases; g) the approvals given, herei

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, and the Deputy City Manager, Finance Supports, as appended to the staff report dated October 22, 2024, the updated Water Service Area Financial Plan for the City of London BE APPROVED as per the requirements of O. Reg 453/07 of the Safe Drinking Water Act; it being noted that this financial plan is consistent with Council approved financial policies and the adopted 2024-2027 Water Multi-Year Budget.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 22, 2024, related to the Appointment of a Consulting Engineer for the Detailed Design and Tendering of the Culvert Replacement Program: a) the proposal submitted by EXP Services Inc. BE ACCEPTED to provide consulting engineering services to complete the detailed design and tendering at an upset amount of $517,545.00 (excluding HST), as per Section 15.2 (e) of the Procurement of Goods and Services Policy; b) the financing for this assignment BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment; d) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure the staff report dated October 22, 2024, related to the Mobility Master Plan Phase 2 Update BE RECEIVEVED.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 22, 2024, related to the Emergency Repair of Access Road over the Marr Drain: a) the purchase order issued to R.A. Walker Construction Ltd. under Section 14.2 of the Procurement of Goods and Services Policy at a total cost of $65,285.71 (excluding HST), BE CONFIRMED; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; c) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and, d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 22, 2024, related to the Reassessment of the CB Smith No. 2 Municipal Drain: a) the drainage report, as appended to the above-noted staff report, prepared by Spriet Associates London Ltd, Consulting Engineers for the for the re-assessment of the CB Smith No. 2 Municipal Drain (2024) BE ADOPTED; it being noted the notice of the public meeting was provided in accordance with Section 41 of the Drainage Act; and, b) the proposed by-law as appended on the above-noted staff report BE INTRODUCED and be given two readings at the Municipal Council meeting held on November 5, 2024, to authorize the construction of the CB Smith No. 2 Municipal Drain project; it being noted that the third reading of the by-law for enactment would occur at the Municipal Council meeting held after the holding of the Court of Revision in connection with the project.

Motion to open the public participation meeting.

Motion to close the public participation meeting.

That the following actions be taken with respect to the 10th Report of the Environmental Stewardship and Action Community Advisory Committee (ESACAC), from the meeting held on October 2, 2024: a) the Design Specifications and Requirements Manual Working Group additional comments as appended to the Environmental Stewardship and Action Community Advisory Committee (ESACAC) Added Agenda BE FORWARDED to the Civic Administration for consideration; it being noted that the ESACAC heard verbal delegations from P. Kavcic, Manager, Subdivisions and Development Inspections and M. Davenport, Manager, Manager, Development Engineering and Digital Planning Initiatives, with respect to this matter; b) clauses 1.1, 2.1, 3.1, 4.2, 5.1 and 5.2 BE RECEIEVED; it being noted that a verbal delegation from B. Samuels, Chair, ESACAC, with respect to this matter, was received.