Civic Works Committee

That items 2.1 to 2.3 and 2.5 to 2.8 BE APPROVED.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Frances Street, Margaret Street and Ethel Street Reconstruction project (Tender T17-52) contracts: a) the contract with 2376378 Ontario Corp (CH Excavating (2013)) BE INCREASED by $320,000.00 to $3,799,489.16 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; b) the contract with Archibald, Gray and McKay Engineering Limited (AGM), BE INCREASED by $130,000.00 to $410,245.00 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the updated Water Service Area Financial Plan for the City of London BE APPROVED as per the requirements of O. Reg 453/07 of the Safe Drinking Water Act; it being noted that this financial plan is consistent with Council approved financial policies and information provided through the 2020-2023 Water Multi-Year Budget process.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the resident inspection and construction administration of the Infrastructure Renewal Program, Spruce Street and Haig Street project: a) Stantec Consulting Limited BE AUTHORIZED to carry out the above-noted project in accordance with the estimates on file, at an upset amount of $299,537.70 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2020 Infrastructure Renewal Program Contract 5 - Chippendale Crescent Reconstruction project: a) the bid submitted for the above-noted project by CH Excavating (2013) at its tendered price of $3,094,136.91 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by CH Excavating (2013) was the lowest of five bids received and meets the City's specifications and requirements in all areas; b) GM BluePlan Engineering Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate on file, at an upset amount of $282,447.00 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT 20-0

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the Wonderland Road Sanitary Sewer Extension Project: a) the bid submitted for the above-noted project by J-AAR Excavating Limited (J-AAR) at its tendered price of $7,169,225.18 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of four bids received and meets the City's specifications and requirements in all areas; b) AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate on file, at an upset amount of $468,737.50 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 20-06); and, f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Exeter Road and Wellington Road intersection improvements project: a) AECOM Canada Ltd. BE AUTHORIZED to carry out the construction inspection and contract administration for this project in the amount of $205,961.00 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations.

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, and with the support of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the provision of Material Recovery Facility (MRF) Operations services: a) the Civic Administration BE DIRECTED to negotiate a single source agreement for the procurement of MRF Operations services, as per Section 14.4 (d) and (e) of the Procurement of Goods and Services Policy, with Miller Waste Systems Inc. for a term of two years and four months (28 months), with two, one-year extension options at the sole discretion of the City; it being noted that the final contract will be subject to approval by Municipal Council and the Civic Administration will report back on the outcome of the negotiations; and, b) the Mayor BE REQUESTED to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities of Ontario (AMO) that The Corporation of the City of London would like to transition the processing and marketing of recyclables to full producer responsibility on January 1, 2023 and would be interested in examining the opportunities of working with producers (industry) on the future role of London’s Regional MRF; it being noted that a comprehensive response and rationale as requested by AMO will be provided by June 30, 2020.

That part a) above BE APPROVED.

That part b) above BE APPROVED.

That the communication and petition from J. Seaman, dated March 24, 2020, with respect to the planned sidewalk installation on Forward Avenue, BE RECEIVED.

That the Deferred Matters List, as at April 6, 2020, BE RECEIVED.