Infrastructure and Corporate Services Committee

That Consent Items 2.1 to 2.9 BE APPROVED.

That, on the recommendation of the Deputy City Manager, Enterprise Supports and the Deputy City Manager, Finance Supports, the following actions be taken with respect to the single source procurement of time and attendance software: a) a single source procurement BE APPROVED for the acquisition of The Ultimate Software Group of Canada, Inc., (144 Bloor St. West, Suite 400, Toronto, Ontario, M5S 1M4) software subscription licensing estimated at up to $1,700,000 (excluding HST) over five years ($340,000 per year) with options to renew and the one-time professional services fee associated with the implementation of the software estimated at up to $485,285 (excluding HST), in accordance with section 14.4(d) of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix ‘A’; c) the approvals given herein BE CONDITIONAL upon the Corporation entering a formal Master Services Agreement for the services to be provided as per paragraph (a) above; and, d) the proposed revised by-law (as appended to the added agenda as Appendix ‘B’) BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to delegate authority to the Deputy City Manager, Enterprise Supports to approve, and execute a Master Services Agreement, and any other documents or ancillary agreements required to enter into agreement with The Ultimate Software Group of Canada

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the construction of flood protection and restoration of Section 1 at Adelaide Wastewater Treatment Plant: a) the bid submitted by Stone Town Construction Limited at its tendered price of $40,652,251.50, excluding HST, for the construction of flood protection and restoration of Section 1 at Adelaide Wastewater Treatment Plant BE ACCEPTED; b) the increase in fees for engineering services from CIMA+ related to contract administration for the Adelaide Flood Protection projects of $967,520.00, plus HST, BE APPROVED; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix “A”; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for detailed design and contract administration services for the Anguish Drain Embankment Stabilization project: a) Water's Edge Environmental Solutions Team Ltd. BE APPOINTED to complete detailed design and contract administration in accordance with their proposal response in the amount of $250,206.00, including 20% contingency, excluding HST, in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy; b) the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated June 16, 2025 as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of Upper Thames River Conservation Authority (UTRCA) for the capital and maintenance costs of flood control infrastructure: a) the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following projects with the City share in the total amount of $396,864.47, including contingency, excluding HST, in accordance with 14.3.a) of the Procurement of Goods and Service Policy: a. Fanshawe Dam – Safety Boom Construction and Installation; b. Fanshawe Dam – Elevator Feasibility Study; and c. Fanshawe Dam – Gate Ropes. b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the London Downtown Sewer Capacity Expansion Project: a) the bid submitted by Bre-Ex Construction Inc. at its tendered price of $17,659,067.63, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc was the lowest of three bids received and meets the City's specifications and requirements in all areas; b) Stantec Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration for the London Downtown Sewer Capacity Expansion Project in accordance with the estimate, on file, at an upset amount of $934,020.70, including 10% contingency, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix ‘A’; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT-2025- 003); and f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documen

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law (appended to the staff report dated June 16, 2025 as Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, by deleting Schedule “C” – Procurement of Goods and Services Policy in its entirety and by replacing it with a new Schedule “C” – Procurement of Goods and Services Policy, to update the Policy to further align with applicable trade agreements, support Council’s Strategic Plan, and to modernize language and community expectations.

That, on the recommendation of the Deputy City Manager, Finance Supports, with concurrence of the Director, Municipal Housing and Industrial Development, on the advice of the Director, Realty Services, with respect to the City of London’s Industrial Land Development Strategy, the following actions be taken with respect to the annual monitoring and pricing of City-owned industrial lands: a) the staff report dated June 16, 2025, entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City- Owned Industrial Land”, BE RECEIVED; and b) NO ACTION BE TAKEN at this time to adjust the current pricing of City-owned industrial land from the following prices that were established on August 1st, 2024: Innovation Park (Phases 1 to 4) and Huron Industrial Park (all phases): • Lots up to 4.99 acres: $325,000 per acre • 5.00 acres and up: $300,000 per acre Pricing for serviced industrial land in Trafalgar Industrial Park: • All lot sizes: $300,000 per acre Pricing for serviced industrial land in Innovation Park Phase V: • All lot sizes: $400,000.00 per acre Surcharges are as follows: • Highway 401 Exposure – 15% • Veteran’s Memorial Parkway Exposure – 5%.

That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with concurrence of the Deputy City Manager, Environment and Infrastructure with respect to City-owned property, the following actions be taken: a) the subject property outlined on the Location Map in “Appendix A,” BE DECLARED SURPLUS; and b) the subject property (“Surplus Lands”) BE SOLD in accordance with the City’s Sale of Other Disposition of Land Policy.

That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to City owned property, the following actions be taken: a) the subject property outlined and hatched in “Appendix A”, BE DECLARED SURPLUS; and b) the subject property (“Surplus Lands”) BE SOLD to the abutting property owners subject to the Sale and Other Disposition of Land Policy. 5

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken: a) the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Land Ambulance Services Cost Apportionment Agreement (“Schedule A”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement; b) the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Ontario Works Cost Apportionment and Agency Agreement (“Schedule B”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement; c) the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Housing Services Cost Apportionment and CHPI Agency Agreement (“Schedule C”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement; and

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken: d) the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “D” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Child Care Services Cost Apportionment and Agency Agreement (“Schedule D”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement.

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following: 6.1 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation. Yeas: (5): C. Rahman, J. Pribil, A. Hopkins, P. Van Meerbergen, and S. Franke

That the meeting BE ADJOURNED.