Civic Works Committee

That Items 2.1 to 2.7 BE APPROVED.

That the 10th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on September 18, 2024, BE RECEIVED.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated October 2, 2024, related to the 2025 Stormwater Management Remediation Project Consultant Award: a) Matrix Solutions Inc. BE APPOINTED Consulting Engineers in the amount of $119,279.00, including contingency (excluding HST) in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy; b) the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the above-noted staff report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-A05)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 2, 2024, related to the Contract Amendment for RFP 17-20 Detailed Design for Sunningdale Road Improvements: a) the contract with AECOM Canada Limited BE INCREASED by $1,416,336 to a total amended value of $2,184,081(excluding HST) to complete the detailed design and tendering services for the road improvements to Sunningdale Road in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; b) the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the contract award and contract amendment; and, d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2025-T06)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, and based on the approved motion of the W12A Landfill Public Liaison Committee, funding of $60,000 BE APPROVED from the W12A Landfill Community Mitigative Measures Fund for the preparation of a W12A Community Beautification Plan. (2024-F11) 2

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 2, 2024, related to the Pond Mills Pumping Station Single Source Pump Purchase under Section 14.4(d) of the City’s Procurement of Goods and Services Policy: a) the price submitted by Directrik Inc. of $69,268.00, CAD (excluding HST) for the supply of one vertical turbine pump BE ACCEPTED; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; d) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E03)

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to staff report dated October 2, 2024, related to the Mud Creek East Branch Phase 2A – RFT-2023-128 – Oxford Street Culvert Installation – Construction Cost Increase: a) the Mud Creek East Branch Phase 2A – Culvert Installation Project (Tender RFT-2023-128) construction contract value with Birnam Construction Ltd. BE INCREASED by $900,000.00 including contingency, for a total contract value of $4,256,250.56 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; b) the Contract Administration fees for AECOM Canada Ltd. BE INCREASED in accordance with the estimate on file, by $177,117 (excluding HST), from $172,022.25 to a total upset amount of $349,139.25 in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; c) the financing for these projects BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-T04) 3

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 2, 2024, related to the Appointment of Consulting Engineer - Highbury Avenue North Sidewalk and Cycle Track – Detailed Design and Tendering: a) BT Engineering Inc. BE APPOINTED to carry out the detailed design and tendering in the amount of $145,662 (excluding HST) in accordance with the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted report; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-T04)

That the following actions be taken with respect to the 9th Report of the Environmental Stewardship and Action Community Advisory Committee (ESACAC): a) the following actions be taken with respect to the Climate Change Adaptation Discussion Primer Climate Emergency Action Plan / Get Involved London presentation: i) the presentation from M. Fabro, Manager, Climate Change Planning, BE RECEIVED; and, ii) the Climate Emergency Action Plan Working Group BE REQUESTED to review and report back at a future Environmental Stewardship and Action Community Advisory Committee meeting; b) clauses 1.1, 2.1, 3.1 to 3.5, 4.1, 5.1, 5.2 and 6.1 BE RECEIVED; it being noted that a verbal delegation from B. Samuels, Chair, ESACAC, with respect to this matter, was received.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated October 2, 2024, BE INTRODUCED at the Municipal Council meeting to be held on October 15, 2024 to: a) authorize and approve a Memorandum of Understanding, as appended to the above-noted by-law, with the London Chamber of Commerce with respect to advancing joint climate action objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals; and, b) authorize the Mayor and the City Clerk to execute the above-noted Memorandum of Understanding; it being noted that a verbal delegation from G. Henderson, London Chamber of Commerce, with respect to this matter, was received. (2024- L15)

That the Civic Works Committee convene In Closed Session for the purpose of considering the following: 6.1 Personal Matter/Identifiable Individual A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2025 Mayor's New Year's Honour List.

That the meeting BE ADJOURNED.