Community and Protective Services Committee

That Items 2.1, 2.2, 2.3 and 2.5 BE APPROVED

That the 5th report of the Accessibility Community Advisory Committee, from the meeting held on October 9, 2025, BE RECEIVED.

That, on the recommendation of the City Manager, the staff report dated October 20, 2025, with respect to the London & Middlesex Local Immigration Partnership Community Plan 2025-2028, BE RECEIVED.

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated October 20, 2025, related to the Approval of Contract Amendment Single Source SS-2025-195 Rental of Weigh Scales for the W12A Landfill: a) a contract amendment to the Single Source-SS-2025-195 contract with Active Scale for rental of weigh scales to be supplied and installed at the W12A Landfill in accordance with Section 20.3 e) i) of the Procurement of Goods and Services Policy, as outlined below, BE APPROVED; it being noted: i) a Single Source-SS-2025-195 for rental of weigh scales to be installed at the W12A Landfill was administratively approved in accordance with Sections 14.4 e) and k) of the Procurement of Goods and Services Policy for a value of $46,500, which included supply and installation of a rental weigh scale for the outbound lane at the W12A Landfill and seven (7) months firm rental; and, ii) a contract amendment amount of $235,500, which includes supply and installation of a rental weigh scale for the inbound lane at the W12A Landfill, and the balance of firm monthly rental costs of both weigh scales until the end of 2027 is recommended; it being noted that the total amended contract value for SS-2025-195 with Active Scale for supply, install and rental of weigh scales at the W12A Landfill is $282,000; b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary

That part b) of the motion BE AMENDED to read “January 1 2028” instead of “January 1 2027”.

That the motion, as amended, BE APPROVED.

Motion to open the public participation meeting.

Motion to close the public participation meeting.

That the motion BE AMENDED to add the following parts: c) the proposed change to impose a cap of one million dollars (Appendix “A” #6 “Community Mitigative Measures Fund”) BE REMOVED; d) the proposed change to reduce the number of meetings per year (Appendix “A” #8 “W12A Landfill Public Liaison Committee”) BE REMOVED; e) the Area Enhancement Fund and Enhanced Public Property Maintenance Program (Appendix “A” # 10 and 11) BE APPROVED noting that funding does not come from the Community Mitigative Measures Fund; and f) the Civic Administration BE DIRECTED to submit an annual report to a future meeting of the Community and Protective Services Committee and forwarded to the PLC, identifying how funds are allocated from the Area Enhancement Fund and the Enhanced Public Property Maintenance Program

That the motion BE AMENDED to add a new part g), to read as follows: the Civic Administration BE DIRECTED to report back to a future meeting of the Community and Protective Services Committee with respect to enforcement actions related to vehicle speeds, weights, and containment of loads, including leakage

That the motion BE AMENDED to add a new part h), to read as follows: the Civic Administration BE DIRECTED to report back to a future meeting of the Community and Protective Services Committee with respect to the enforcement of odour regulations, including whether the City of London has the jurisdiction to enact further odour abatement regulations

The Civic Administration BE DIRECTED to conduct an environmental scan of selected Ontario cities with respect to different approaches undertaken to communicate the status of by-law enforcement complaints and report the results back to the Community and Protective Services Committee by Q2 2026; it being noted that such a report should consider recommendations, including the potential amendments to By-law No. CPOL.-410-168, being the Municipal Compliance Services Policy, Clause 4.7, as well as any associated costs of implementation.

That the Civic Administration BE DIRECTED to continue 1-hour free on street parking in the Core Area through the parking services HONK app funded using the existing approved funding from the Economic Development Reserve Fund until the end of 2025; it being noted that communications, as appended to the Added Agenda, from K. Nielsen, Downtown London and K. Morrison, Old East Village Business Improvement Area, with respect to this matter, were received.

That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following: 6.1 Solicitor-Client Privilege A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, regarding an Application for Judicial Review of By-law No. PW-14. 6.2 Land Acquisition/Solicitor-Client Privilege/Trade Secret, Scientific, Technical, Commercial, Financial Information of the Corporation with Monetary or Potential Monetary Value/Position, Plan, Procedure, Criteria or Instruction for Negotiation Purposes A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose, advice that is subject to solicitor-client privilege, commercial and financial information that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on, or to be carried on by or on behalf of the municipality. Yeas: (5): D. Ferreira, H. McAlister, P. Cuddy, J. Pribil, and S. Trosow

That the meeting BE ADJOURNED.